Count simultaneous jobs before counting sites. Three parks serviced by one travelling crew need a different equipment list from three parks with crews starting at the same time. The decision is which items can travel, which must stay on site, and who will have them when work begins.
Draw one working day before requesting prices
List the crew, start location, task, end location and where equipment can be stored. Mark any overlap. Then walk through the transfer: who has the vehicle, who signs the tool back in, and can the second crew reasonably start after it arrives? If the answer is unknown, do not treat a shared tool as available twice.
| Illustrative schedule | What the schedule tells the buyer |
|---|---|
| Crew A trims Site North in the morning and Site West after lunch | One travelling kit may cover both visits if transport and handover are agreed |
| Crew B starts trimming Site East while Crew A is at North | The shared kit cannot meet both starts; quote a separate working kit or change the schedule |
| A spare is stored at the depot with no pickup assigned | It is a reserve, not another kit available at either site at opening time |
Put location and custody on the quote
Ask the seller to identify the tool, included accessories and separately priced items for each kit. For battery equipment, specify the approved pack and charger models for each tool and confirm the combinations in the manufacturer's documentation. Keep the local storage and charging arrangements separate from the product quote. Assign a return point and a person who can record a defect before the kit travels again.
Frequently asked questions
Should every property receive the same kit?
Only when the tasks and concurrent crew needs are actually alike. Keep a site-specific attachment on its own quote line.
Can a depot spare replace a second working kit?
Only if it can reach the second crew before that job starts and is available for routine use.
What changes when a contractor joins for one day?
Add its start time, tools supplied and handover responsibility to the roster, then recalculate the overlap.